Vincent Stokes typical process

Typical one-stop shop process.

Typical Process
One-stop Shop
We manage the project from feasability through to opening, initially developing the concept design within the brand, cost and programme parameters. The project will then be delivered by the team, either under a Design & Build contract where the entire risk is managed by VincentStokes as main contractor, or under a Construction Management agreement where the risk is managed by the team but the overall cost and contractual responsibility remains with the customer. The choice between these two routes is dictated primarily by the nature of the project and its complexity, but also by consideration of the client's preferred approach.

Project, Cost and Design Management
We manage the project from concept design through to opening, generally acting as the Employer's Representative, being responsible for team appointment coordination, programme establishment and monitoring, cost reporting and the handover process.

Main Contractor

We form part of the customer's team early within the project lead-in process, providing 'buildability' recommendation, stategic programming and market cost advice. Once the concept has been signed off and the programme and costs have been fixed, the customer's team can be transferred to VincentStokes who can provide a single point of responsibility under a Design & Build agreement. This ensures the customer has a team who understands the product and associated risks and have bought into delivering within an agreed cost and timeframe.

Two-Stage Tendering
We have vast experience of working alongside Clients and Consultants to openly develop a project design, cost and
programme that can be competitively tendered in the market place. As an example of this we recently delivered the Virgin
Bank project for 10% less than their original budget.

Stage 1 – Outline Design, Procurement Strategy and Target Cost

• Providing buildability advice
• Defining, generating and agreeing the tender package documentation
• Defining the interfaces between packages
• Programme management and value engineering where possible

This stage will conclude with the detailed design complete and provide the team with a secure target cost plan, programme
and health and safety plan which will enable the formal tender process to proceed efficiently.

Stage 2 – Formal Procurement

Through our Construction Management experience we understand the necessity for clear, concise tender documentation
to ensure that the bid process runs smoothly.

• Invitation to tender letter
• Bid document, (‘The Bid’) incorporating the detailed package scope and interfaces. This document is supported by the
annexE document, describing site particulars and detailing contract terms, specifications and drawings etc.
• Bid tabulation report on tender openings
• Tender analysis schedule
• Post bid meeting minutes
• Contract placement report and formal recommendation sign-off

It is envisaged that these documents will be ‘tailored’ to the precise requirements of this procurement process and contract
conditions during stage 1.

We have an internal cost management system that allows us to monitor, forecast and report against the proposed contract
sum throughout this stage of the project. This allows complete transparency to all team members and an audit route to be
established on the project.

Alternatively we can carry out the works under a more traditional contractual approach.

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